Connecticut History Society

CHS Jobs & Internship

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Administrative Assistant

Post Date: August 4, 2022
  • Organization Name: Connecticut Historical Society
  • Organization URL: http://www.chs.org
  • Job Type: Part Time
  • Contact Email Address: [email protected]
  • Contact Phone Number:
  • Deadline: August 26, 2022
  • Reports to: CEO

General Description:   

The Administrative Assistant is responsible for performing a variety of administrative and clerical tasks to ensure the efficient operation of an office. Duties of the role include providing support to several executive level managers and others, assisting in daily office needs and managing the organization’s general administrative activities. Responsible for working with confidential and time sensitive information.  

Duties and Responsibilities

    • Organize and schedule meetings between internal managers and external partners including board trustees, members, potential board trustees and sponsors 
    • Assist in planning meetings including preparation of material and taking minutes 
    • Maintain electronic filing systems 
    • Maintain contact lists and notes 
    • Make travel arrangements as necessary 
    • Set up final correspondence from notes and drafts 
    • Prepare reports 
    • Work with vendors 
    • Research and create draft presentations 
    • Develop and update administrative systems to make them more efficient 
    • Reconcile and submit expense reports, review invoices prior to submission 
    • Order office supplies, research new purchases/suppliers, as needed 
    • Act as the point of contact for internal and external partners 
    • Write and distribute email, other correspondence 
    • Maintain supplies inventory 
    • Produce and distribute correspondence 
    • Receive and sort mail  
    • Resolve administrative issues 
    • Maintain professional and technical knowledge by attending appropriate workshops/webinars 
    • Assist with marketing and other mailing material preparation including copying, binding, scanning, packaging 
    • Assist with museum events, may include evenings and weekends 
    • Provide general administrative support 
    • Organize meetings, events, lunches, dinners 
    • Other duties as assigned 

Knowledge, Skills and Abilities Required

    • Two to three years of related experience required 
    • High school degree or equivalent (GED) required; prefer Associate’s Degree 
    • Excellent oral and written communication skills with an ability to successfully interact with community leaders, corporate executives, donors, and elected officials  
    • Highly organized 
    • Highly proficient in Microsoft products including Word, Excel, PowerPoint, Outlook, Calendar, Teams, Access 
    • Familiarity with general office equipment 
    • Excellent time management skills and the ability to prioritize work and multitask 
    • Attention to detail 
    • Problem solving skills 
    • Organizational and planning skills 
    • Knowledge of office management systems and procedures 
    • Excellent written and verbal communication skills 
    • Facility with communicating with all levels in an organization 
    • Displays good judgement to accomplish goals 
    • Affinity for excellent internal and external customer service 
    • Positive demeanor 
    • Proven reliability and trustworthiness 
    • Ability to work independently and collaboratively 
    • Ability to lift 15 lbs. 
    • Reliable transportation 

 

Schedule
Part time, 25 hours per week, days/hours flexible. Partial on-site/remote schedule available.

Compensation
$20-24.00 per hour.

Benefits
Part time position. Eligible for employer contribution to 403(b) plan and paid vacation and sick days. 

How to apply
Please email cover letter and resume to Susan Presutti, Director of Human Resources, [email protected], by August 26, 2022.

Review of applications will commence immediately and continue until position is filled. Final candidate subject to background and reference check.

CHS is an equal opportunity/affirmative action employer.

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Museum Hours:

Tuesday-Friday 12pm-5pm, Thursday nights until 8pm
Saturday 9am-5pm
Sunday 12pm-5pm

Research Center Hours:

Tuesday-Saturday 12pm-5pm, Thursday nights until 8pm
Always by appointment only.

Location

One Elizabeth Street
Hartford CT, 06105

860.236.5621