Connecticut History Society

CHS Jobs & Internship

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Library Assistant/Collections Associate

Post Date: December 13, 2022
  • Organization Name: Connecticut Historical Society
  • Organization URL:
  • Job Type: Full-Time
  • Contact Email Address: [email protected]
  • Contact Phone Number:
  • Deadline: January 9, 2023
  • Reports to: Director of Collections
  • Department: Research & Collections

About the position:

The individual in this position will support the organization in several ways including assisting researchers and working collaboratively with colleagues in the Waterman Research Center, greeting visitors at the Welcome Desk and assisting in a variety of collection-related projects including collections inventorying, processing and care, and storage and gallery maintenance.

The hours for this position are Tuesday, Wednesday, Friday and Saturday, 9am-5pm and Thursday, 12-8pm with availability to work occasional evenings and Sundays as necessary to support organizational programs and projects. If there are no researchers scheduled, Library Assistants/Collections Associates are expected to assist with Thursday night and Saturday programs. The schedules and CHS’s hours are subject to change.


Duties and Responsibilities:

The incumbent’s specific duties will include, but not be limited to the following:

Research Center – 60%

  • Greeting, orienting, assisting, and monitoring visitors in the Research Center;
  • Assisting with scheduling and tracking research appointments;
  • Answering reference questions;
  • Retrieving collection items from stacks and collections storage for use by patrons;
  • Maintaining statistics on Research Center usage;
  • Monitoring patron use and demonstrate proper handling techniques of collection items in order to avoid theft of and damage to collections;
  • Conferring regularly with both “on duty” colleagues and the Research Center Manager to enhance patron experiences; ensuring appropriate resources are identified, any special needs are communicated, and materials are retrieved in a timely manner.
  • Assisting with the upkeep and cleanliness of public Research Center and stacks areas.

Collections Work – 30%

  • Cataloging and inventorying items across the CHS’s collection including manuscripts, books, graphics, printed material, and 3-D objects.
  • Entering data in collections management systems adhering to established standards and guidelines.
  • Ingesting catalog records into the Connecticut Digital Archive (CTDA).
  • Performing primary and secondary research on collection objects and related historical topics.
  • Scanning or photographing objects and properly tracking digital assets.
  • Conferring regularly with collections staff to ensure accuracy of information and the use of appropriate authority tools.
  • Working with departmental staff to ensure collections items are stored properly and in a permanent location, including rehousing collection items when necessary
  • Assisting with the upkeep and cleanliness of storage areas and galleries.

Welcome Desk – 5%

  • Staff the Welcome Desk;
  • Stay focused and attentive to the needs of visitors;
  • Follow Welcome Desk procedures, suggesting updates as necessary;
  • Initiate and complete sales transactions with courtesy, efficiency, and accuracy;
  • Promote CHS exhibitions, programs, membership, and services;
  • Record attendance on Welcome Desk database and maintain visitor log;

Other – 5 %

  • Assisting with CHS programming as needed
  • Other duties as assigned.



  • B.A. in history, archives, or the humanities preferred; or related museum or library experience
  • Experience with appropriate object and document handling;
  • Ability to communicate clearly and respectfully with a variety of audiences and to consistently project an engaging, friendly and professional demeanor to visitors and staff, in person, electronically, and on the telephone;
  • Ability to use multiple formats of communication with staff;
  • Proficiency with computers and ability to learn new software applications quickly;
  • Ability to work collaboratively and respectfully in a team-based environment;
  • Flexibility, openness, and a sincere interest and ability to complete detail-oriented work and consistent follow through;
  • Ability to maintain the highest standards of integrity and confidentiality;
  • Ability to lift up to 50 pounds and climb stairs;
  • Capable of managing several projects simultaneously;
  • Knowledge of programs including Word, Excel, Microsoft Teams, The Museum System, Bibliovation, Adobe Photoshop and the Connecticut Digital Archive, preferred.


For additional information:

Compensation & Benefits:
$18-$20 per hour. Eligible for all standard full time CHS employee benefits including medical, dental, vision, life, long term disability, employer contributions to 403(b) plan, and paid vacation and sick days.

Full time. Tuesday, Wednesday, Friday and Saturday, 9am-5pm and Thursday, 12-8pm with availability to work occasional evenings and Sundays as necessary to support organizational programs and projects.

How to apply:
Please email cover letter and resume to Susan Presutti, Director of Human Resources, [email protected], by Monday, January 9, 2023. We will review resumes as they are submitted.


CHS is an equal opportunity/affirmative action employer and encourage candidates of all races and sexual/gender identification to apply. The CHS does not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression (including a transgender identity), sexual orientation, military or veteran status, genetic information or any other characteristic protected under applicable federal, state, or local law.  

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Museum Hours:

Tuesday-Friday 12pm-5pm, Thursday nights until 8pm
Saturday 9am-5pm
Sunday 12pm-5pm

Research Center Hours:

Tuesday-Saturday 12pm-5pm, Thursday nights until 8pm
Always by appointment only.


One Elizabeth Street
Hartford CT, 06105